Federal (non-archival) Holdings:
The National Personnel Records Center's (NPRC) Federal Records Center Program maintains the Official Personnel Folders (OPF) of former Federal civilian employees whose employment ended after 1951.
The process is pretty simple and needs few keyboard keys to be pressed. Even then, we have tried to keep it simpler.
The OPF file extension short for the Open Packaging Format. This is a standard type of file and is part of the EPUB e-book process. The OPF file stores a lot of information about the specific e-book. This includes information like the ID # of the book, language, creator and the title of the e-book. The OPF file can be used to create an eBook using MobiPocket Creatoror KindleGensimply by using it as the starting point for the compiler. It will find the other files necessary by parsing this file. To complete your initial logon process, you will need to know your Personnel Office Identifier (POID) and your 18 digit Organization Code. Please reach out to your HR Servicing Office with assistance in obtaining this information. How to Register to Access Your Electronic Official Personnel Folder (eOPF). Electronic Official Personnel Folder eOPF) The electronic Official Personnel Folder (eOPF) is a system developed as a management solution to handle official personnel files and to simplify your access to your Official Personnel Folder (OPF). The OPF contains human resource (HR) records and documents related to Federal civilian employees. The OPF files store information for an associated eBook including the title of the eBook, the eBook language, creator, reading order and book ID. The OPF file is included in the EPUB archive to specify the metadata of the associated eBook. The OPF files are saved in.
For records of former Federal civilian employees whose employment ended before 1952, see OPF, Archival Holdings and Access.
Who can access Federal (non-archival) OPFs?
OPFs for former Federal civilian employees separated after 1951 remain in the legal custody of the Office of Personnel Management (OPM). Access to such records is restricted under the Privacy Act of 1974 (P. L. 93-579) and only limited types of information from these records are releasable to non-authorized users under the Freedom of Information Act (FOIA).
Former Federal Civilian Employees (the person of record): may obtain copies of most civilian and personnel medical records on file at the NPRC, including copies of the Standard Form 50 (Personnel Action) via written request. Different release procedures apply for archival civilian personnel records (see OPF, Archival Holdings and Access). Please note: OPFs are retired to the center within 120 days after separation from Federal employment. If less than 120 days have elapsed since separation, write to the last employing Federal office.
Authorized Third Party Requesters, e.g., lawyers, doctors, historians, etc., may submit requests for information from individual records with the person of record's signed and dated authorization. They should state who they are in relation to the individual and the purpose of the request. All authorizations should specify exactly what the person of record is allowing to be released to a third party. Authorizations are valid one year from date of signature. A sample authorization is included for your review. The NPRC requires a court order, if the subject of the file is unable to sign. Please see Court Order Requirements for additional directions.
General Public: If the subject of the file is LIVING, and you DO NOT have authorization from the person of record, only certain data may be obtained. Information available under the provisions of the Freedom of Information Act (FOIA). The Freedom of Information Act (FOIA) and the Privacy Act provide balance between the right of the public to obtain information from personnel records, and the right of the former Federal civilian employee to protect his/her privacy. If the subject of the file is DECEASED, copies of some documents and some information about the deceased may be releasable with proof of the subject's death. Proof of death is not required if the subject of record was born more than 100 years ago.
How do I submit a written request for copies of records?
| Please note:the following information, regarding access, pertains only to records of former Federal civil servants whose employment ended after 1951.Records of civil servants whose employment ended before 1952. |
Federal law [5 USC 552a(b)] requires that all requests for records and information be submitted in writing. Each request must be hand signed (in cursive) and dated (within the last year). Please identify the documents or information needed and explain the purpose of your request.
Certain basic information needed to locate civilian personnel records and to answer the request, includes:
- full name used during Federal employment,
- date of birth,
- Social Security Number (if applicable),
- name and location of employing Federal agency
- beginning and ending dates of Federal service
- complete return mailing address and/or authorized return fax number
Sendblaster 3 keygen. Written requests (hand signed in cursive and dated) may be mailed or faxed to:
National Personnel Records Center, Annex
1411 Boulder Boulevard
Valmeyer, IL 62295
Fax: 618-935-3014 or 618-935-3019
Please note: NPRC can not email documents due to privacy concerns. We will mail or fax copies of available records as authorized by the requester.
Costs: Generally there is no charge for basic personnel and medical information provided to former Federal civilian employees and authorized representatives from non-archival records. If your request involves a service fee, you will be notified as soon as that determination is made. See Archival Records for information on archival holdings and associated copy fees: archival OPFs are subject to the NARA fee schedule that authorizes the Agency to collect fees from the public for copies of archival records (44 USC 2116c and 44 USC 2307).
Other Sources of Civilian Personnel Information:
- For information on retirement services write to:
U.S. Office of Personnel Management
Retirement Operations Center
Post Office Box 45
Boyers, PA 16017 - For information on reinstatement to Federal employment write to:
Office of Personnel Management
Employment Service
1900 E Street, NW
Washington, DC 20415 - For information on U.S. Postal Employee medical folders write to:
National Medical Director, Office of Safety and Health
Employee Relations Department
U.S. Postal Service Headquarters
475 L'Enfant Plaza, SW
Washington, DC 20206-4261
For information on genealogy, go to NARA's Resources for Genealogists.
Archival Holdings:
The archival holdings of civilian Official Personnel Folders (OPF) include records created by various Federal agencies during the period 1850-1951. To view a list of agencies with OPFs in our archival holdings, click Official Personnel Folders (OPF), Archival Holdings.
For records of Federal civilian employees whose employment ended after 1951, click Official Personnel Folders (OPF), Federal (non-archival) Holdings and Access .
How can I access Archival OPFs?
| Please note:the following information, regarding access, pertains only to records of former Federal civil servants whose employment ended before 1952. To access records of civil servants whose employment ended after 1951, clickOfficial Personnel Folders (OPF), Federal (non-archival) Holdings and Access. |
Individuals may access these records by:
- Visiting the Archival Research Room in St. Louis, MO (click on the Research Room link for information on how to schedule an appointment.)
- Employing an independent researcher to examine the records on their behalf, or
- Submitting a written request for copies of the records (for a copy fee) via postal mail
How do I submit a written request for copies of records?
Please identify the documents or information needed and explain the purpose of your request. Certain basic information needed to locate civilian personnel records, includes:
- full name used during Federal employment,
- date of birth,
- Social Security Number (if applicable),
- name and location of employing Federal agency,
- beginning and ending dates of Federal Service
Please note: In an effort to further preserve our records, the National Archives are moving to providing digitized reproductions of most records. Please provide a current email address with any and every request.
Metadata.opf Files
Written requests may be mailed :
National Archives & Records Administration
ATTN: Archival Programs
P.O. Box 38757
St. Louis, MO 63138
Copy Fees:
Archival OPFs are subject to the NARA fee schedule that authorizes the Agency to collect fees from the public for copies of archival records (44 USC 2116c and 44 USC 2307).
Mailed Requests:
A mailed request requires the purchase of the COMPLETE reproduction of the OPF.
Note: Do not send payment until we notify you that a record has been located.
Metadata.opf Files
- An OPF of 5 pages or less: $25 flat fee
- An OPF 6 pages or more: $70 flat fee
Please note: In an effort to further preserve our records, the National Archives are moving to providing digitized reproductions of most records. Please provide a current email address with any and every request.
Visitors to the Archival Research Room:
There is no fee to request and review an archival record in the Archival Research Room. So too, any number of pages may be copied for a per page fee.
How To Open Ppf Files
- Paper to paper copy made by Attendant: $ .80 per page and $3.50 per microfilm to paper copy
- Self service copies are $ .25 per paper to paper copy and $ .60 per microfilm to paper copy
If you or your designated representative decide to review the records, please notify us in advance of your visit so we can make the necessary arrangements. You will need to speak to an Attendant at 314-801-0850 to schedule an appointment to visit our Archival Research Room.